Arrival and Check In Information

Transportation from Madison Airport to the University of Wisconsin campus - Witte residence hall

Arriving by air:

For your convenience we have arranged for University of Wisconsin vans to bring you to your lodging accommodations at Witte residence hall or Best Western Inn on the Park for check in. Upon your arrival at the Madison airport, please collect your luggage and proceed to the taxi area outside of the baggage claim area for transportation. Your van driver will be wearing a red DLESE t-shirt. For security reasons, these drivers cannot leave the vans. The vans have DLESE signs on them.

If you have not yet arranged your air travel, please contact Marilynn Meyers, CIMSS travel agent, at 1-800-332-2291 code 01. If you did not book your air through Marilynn Meyers, please contact Site Coordinator Maria Vasys as soon as possible so she can arrange your airport pick up. If you do not need transportation from the airport, please let her know.

Arriving by car:

Please see the enclosed University of Wisconsin map for directions to Witte residence hall. There is a loading area to accommodate temporary parking. Please enter Witte residence hall to drop off your luggage and receive your parking pass so you may enter the parking ramp.

Check-in

University staff will help facilitate your check-in at the lobby in Witte residence hall and answer your meeting questions. At check-in you will receive your DLESE Annual Meeting program notebook, room key, t-shirt, meal punch card, nametag, parking passes if necessary, and other items.

Check-in times are the following:

If you arrive before or after these designated times please go to the Witte residence hall front desk for your materials.

Lodging accommodations at Witte residence hall

Meeting participants who selected on campus housing will stay at Witte residence hall, Tower B at the corner of Johnson Street and Lake Street. Each participant will have his/her own room unless you have indicated you are sharing a room. Bathrooms are shared. There are phones in each room with free local phone calls, long distance with pre-paid calling card or credit card. Rooms are smoke-free. There are laundry facilities in the basement. Special rooms for hearing impaired or wheelchair access are available. Buildings have exterior door push pads. All bed linens, pillows, blankets, towels, washcloths, are provided. Rooms will be cleaned, beds made and towels changed daily. All rooms have air-conditioning and a small refrigerator.

Wired connections are available in every residence hall room. Please contact Maria Vasys by July 6 if you will need Ethernet cables for hook up in your residence room. A computer is available in Witte Lobby at no charge, 24 hours/day to log on for easy email access.

You may also wish to bring an alarm clock, small reading lamp, shower shoes/sandals, suntan lotion, bug spray, and any other amenities you may require (see the what-to-bring list at the end of this letter). Be sure to bring comfortable shoes suitable for walking distances between the residence hall and meeting locations.

Meals

All meals are provided and your meal punch card will be distributed at check-in. The cafeteria is located on the main floor of Gordon Commons. Your first meal will be breakfast on Saturday morning. Breakfast is from 7:00am-8:00am each meeting day. A vegetarian selection is available. Please let Maria Vasys know if you have any other dietary restrictions.

General Contact Information

Maria Vasys - Site Coordinator
Cell - 608-213-6474
mariav@ssec.wisc.edu
Witte residence hall front desk
T: 608-262-7850
Staffed 24 hours/day
Witte residence hall - Internet troubleshooting
T: 608-262-8703
(From any campus phone dial last five digits) The University Hospital is available for emergencies.

Skills workshop/strand assignment

The meeting program notebook lists your skills workshops (if applicable) and strand assignments. If you registered for a skills workshop, please note that we made every effort to place you in your first choice workshop. Due to cancellation of some workshops, you may have been assigned to your second or third choice workshop.

During the Annual Meeting you will attend a strand that focuses on areas of interest based on your preferences expressed during registration. Wherever possible, strand assignments were made based on these preferences. If you did not indicate a preference, strand assignments were made by the Planning Committee. Please check the meeting notebook for your assignment.

Madison weather

Please expect the range of temperatures to be from hot days (90° F) to cool nights (50° F). Thunderstorms are an unexpected possibility. See the SSEC Local Weather page for Madison weather information.

Suggestions for what to bring:

• Casual, comfortable clothing
• Comfortable footwear for walking
• Light jacket/sweater
• Sunscreen, hat, sunglasses
• Insect repellent
• Rain gear
• Alarm clock
• Robe, shower shoes/sandals
• Camera, film and batteries
• Reading lamp
• Soap, shampoo, conditioner
• Any medication you may need.