Education and Training
Email the Co-Chairs
Fourth Circular (also available
as a Word document)
The 13th meeting of the International TOVS Working Group is now less than
2 weeks away. This Circular provides some final details you may need for your
1. Conference Information
There is a great deal of information on the conference at the ITWG web page,
http://cimss.ssec.wisc.edu/itwg/index.html , including
- Registration information
- 2nd, 3rd, and 4th (this) Circulars
- Conference Program Agenda
- Abstract Summary
- Information about hotel and the St. Adele vicinity
2. Arrival in Montreal on Oct 28th
Upon arrival, you can obtain Canadian currency at the airport, near the door
to the taxis. If you are taking the bus to the Conference site, be aware that
this bus will depart from the Meteorological Service of Canada (MSC) building.
It is NOT departing from the airport or stopping by the airport. You must take
a taxi or limo to the MSC building (2121 Trans-Canada Highway (near Des-Sources
Boulevard)). The taxi should cost about $15 CAN + $2 tip. This taxi ride takes
about 15 minutes. Taxis typically do not accept credit cards, but limousines
do (higher cost for a limo ride: ~$25). If you are in a larger group, a limo
may be the better deal, but negotiate a price before you accept a ride.
In case of problems, you can call MSC's secretariat at 514-421-7240. Participants
will be welcomed at MSC in the presentation room next to the main entrance.
A guard is at the reception area at all times. Please identify yourself as
participant of the ITSC-13 / Sainte-Adele conference.
From MSC the bus departures to the conference site will be at approximately
17h00 (5 pm local time) and 20h00 (8 pm local time). If you have signed up
for the bus and are not able to make it, please advise MSC at 514-421-4750
Those persons who have not yet registered for the conference, please do so
now. We need to provide final numbers to the hotel. Several people are registered
at the conference hotel but have not registered for the conference with MSC.
Please download the registration form from the ITWG web site (http://cimss.ssec.wisc.edu/itwg/itsc/itsc13/register3.doc)
and send it completed to:
Maryse.Ferland@ec.gc.ca or by fax at +1-514-421-4644.
If difficulties arise with registration, just send an email and mention your
time of arrival, need for transportation, name and institution to appear on
name tag. It is possible, although not ideal, to pay registration on the conference
site when you arrive. The latest date to withdraw from the conference and get
a reimbursement of your registration fee is October 23rd .
4. Hotel and Conference Logistical Information
There is an ATM machine available at the conference site.
Breakfast is provided every day, and lunches each day except Saturday and
Sunday. Your conference badge will be your official breakfast and lunch pass
to the dining room. There are vegetarian options available for all meals.
For the Monday banquet, you will make your meal choice at registration, either
chicken (stuffed medallions) or roast beef or vegetarian option. Banquet tickets
for spouses can be purchased at the cost of $40 CAN. If you desire vegetarian
dishes, please mention this fact upon arrival at the registration desk.
You will get 2 drink (beverage) tickets in your conference materials. These
can be used during any of the 3 social events in the Cocorico dining room.
You can also purchase beverages with cash.
5. Social program
There will be an Ice Breaker on the 1st evening, October 29th where drinks
and food will be served.
A Group Dinner will be held on Friday October 31st, with a short presentation
honoring Dave Wark after dinner.
The Group Banquet will be held on Monday Nov 3rd. All 3 of these activities
are provided for by your registration fee and by financial contributions from
In addition to Working Group meetings, other weekend activities are dependent
on the weather. Be sure to bring some warm clothes and rain gear for outdoor
activities. A likely activity will be an excursion to Mount Tremblant (one
hour ride). This is a vacation resort with shops and restaurants in a great
environment (pedestrian village). You can take a cable car to the top of the
mountain, rent bikes, walk in trails etc. Weather permitting we will try to
organize transportation for that activity. Other activities near or right at
the Chantecler hotel include horse riding, exercise room, sauna, golf, mountain
trails, biking. You will discover many good restaurants by Round Lake within
900 meters from the hotel (French, Italian, Steak House, Chinese, Quebecois).
6. Departure Information
For those departing by bus on 4 November, the bus is scheduled to leave the conference
site at 13h30 (1:30 pm local time), following lunch. Those not going to the
airport, but rather to a metro station or perhaps a hotel near the airport
should indicate this on a sign-up sheet posted near or inside the conference
room. More details on this will be provided at the conference.
7. Conference Abstracts, Presentations and Papers
The conference presentation abstracts are now available on the ITWG Web site
at http://cimss.ssec.wisc.edu/itwg/itsc/index.html. They are collected in
a .pdf (Adobe Acrobat) format in double columns for easier printing. If you
want a hard copy at the conference, please print it beforehand and bring
it with you.
7.2 Oral Presentations
In order to prepare for the oral presentations, we are asking that you send them
to us via FTP before the conference starts. We have about 90 presentations
that we need to pre-load onto the conference computer. Please note, you will
NOT be able to use your laptop computer for your presentation; all presentations
must be loaded on the conference computer. This is done to avoid technical
difficulties, save time, and keep to the conference schedule.
We request that you provide your presentation to our FTP site in advance of
the conference. If this is not possible, please bring an electronic version
to the conference on CD-ROM, USB stick, CF-II, or 3.5 inch floppy disk. We
would especially encourage those presenting on the first day of the conference
to FTP their presentation to us. See below for more details.
To FTP us your oral presentation
Send as a PowerPoint (.ppt) or Acrobat (.pdf) file to our FTP site no later
than Thursday 23 October 2003:
FTP to .. ftp.ssec.wisc.edu
password is .. your email address
cd to .. itsc13
bin (for binary transfer)
Then, please send an email to firstname.lastname@example.org and tell her you have
sent your presentation via FTP.
If you FTP your file to us, we still advise you to bring your presentation
on CD-ROM, USB stick, CF-II, or 3.5 inch floppy disk as a backup. When you
arrive, check the list of received presentations at the registration desk to
see if your name is on the list. If your name is not on the list, please contact
a conference organizer so that we can upload your backup version to the conference
Bringing your presentation to the conference
If you do not ftp your file to us by Thursday, 23 October, you must bring your
presentation to the conference on CD-ROM, USB stick, CF-II, or 3.5 inch floppy
disk. If you have your presentation ready when you check in Tuesday evening,
we will gladly accept presentations at that time. In addition, each morning,
we will load the day’s presentations onto the computer starting at
8am (before the first session of each day). Please come to the conference
room with your electronic presentation file at 8am so that we may add it
to the computer. We will gladly take presentations early if your presentation
is ready a day or two before your talk.
Please remember you will not be able to use your own laptop to give your presentation.
We appreciate your cooperation in helping to keep the conference running smoothly.
A final note, for those using transparencies for their presentations, there
will be an overhead projector available.
There will be space for posters that are either 1.2 ´ 1.2 meters or 1.2
x 2.4 meters. There will be 2 poster sessions, as indicated in the program, but
all posters can be kept up throughout the conference; posters will be adhered
to boards using pins. Please bear in mind that if you can make a PowerPoint (.ppt)
or Acrobat (.pdf) file of your poster then we would like to include it on the
ITWG web site. You can provide this file to us at the conference or after the
conference via ftp. We plan to include posters on the ITWG web site after the
conference. We can convert your PowerPoint poster to a .pdf. We will post only
.pdf files on the web site so they cannot be altered.
7.4 Conference Papers
Please follow the format provided below for the conference papers which will
appear in the Conference Proceedings. Please bring your conference paper to
the meeting on a CD or USB storage device or ftp it to us shortly after the
conference. We will announce a deadline during the conference when the papers
must be submitted by. We intend to provide an on-line version of the proceedings
as soon as possible after the conference so we would appreciate a quick submission
of all papers. We will convert MS Word documents to .pdf and post only .pdf
files on the web site.
Tom Achtor and Roger Saunders
|University of Wisconsin
|Space Science and Engineering Center
|1225 W. Dayton Street
|Madison, WI 53706
||Exeter EX1 3PB
|Phone: +001 608-263-4206
||Phone: +44 (0) 1392-886295
ITSC-13 Local Organizer
Data Assimilation and Satellite Meteorology Division
2121 Trans-Canada Highway
CANADA H9P 1J3
Phone: +001 514-421-4749 Fax: +001 514-421-2106
Instructions on format of ITSC-13 papers (also available in Word
- Paper page size: A4 (297 mm x 210 mm).
- Margins: all (L, R, top, bottom) 2.5 cm or greater
- Type face for text: preferably Times New Roman or similar. For headings,
please use Arial or Helvetica—see below.
- Body text font size: 11 point preferred.
- Number of pages: four to eight pages, including all text, figures and tables.
- Text line spacing: about 1.2 preferred.
- Page numbering? No! (In the event that you send us hard copy, please don’t
number any pages on the front; rather, write in light blue pencil on the reverse
side: e.g. Larkin & Wilson, page 1 of 4, Larkin & Wilson, page 2 of
4, and so on.)
- Numbering of sections? No—please use section headings instead.
- Title of paper:
Title Should Be Bold, Centred, Upper and
Lower Case, 14 Point Helvetica or Arial
- Author affiliation(s):
Affiliation(s) in Helvetica or Arial italics, upper and lower case, no bold,
12 point (use full name of organisation,
city, state/province and country)
- Section headings (Abstract, Introduction, Results, References, etc.):
Section headings are bold, upper and lower case, 12 point, flush left Helvetica
- Figures: embed these at the most appropriate location within the body of
the text if at all possible. Captions, in 11 point Helvetica or Arial type,
should be placed underneath the figure and read Fig. n: <descriptive figure
- Tables: Embed any tables at the most appropriate location within the body
of the text, similar to figures. Use 9 point for the body of the table and
11 point (Helvetica or Arial) for the Table title; this should be set above the Table and read: Table m: <descriptive table caption>.
- Citation style: when citing other work within the body of the paper, use,
e.g. (Smith and Jones 1996) or Wilson (1985). If there are three or more authors
of a paper, use, e.g. Johnson et al. (1977) or (Johnson et al. 1977) as appropriate.
- Reference list: Arrange as follows, using hanging indents by about 1.27 cm:
Abramson, D.L., Jones, M.D. and O’Flaherty, F.X. 1995. Observations and
of condensation nuclei distribution. Aust. Meteor.
Gary, M.N. and Smith, S.N. 1977. Ozone and hydroxyl radical inter-comparison
J. Phys. Res., 123, 1124-45.