ITWG logo ITSC XIII
Ste. Adele, Canada
29 October - 4 November 2003
 

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Third Circular (also available as a Word document)

Dear Colleague:

The 13th meeting of the International TOVS Working Group is now less than 2 months away and a draft program for the meeting has been prepared. We have had a record response to our call for abstracts, which is a good start considering the late changes in venue and dates for the conference. The purpose of this third circular is to inform you of the draft program, give you some more information on poster and paper formats and update you on travel details to the conference resort facility. Also, if you have not yet registered please do so by emailing or faxing the registration form at http://cimss.ssec.wisc.edu/itwg/itsc/itsc13/register3.doc to Maryse Ferland (maryse.ferland@ec.gc.ca) at the Met Service Canada. The registration fee is currently $250 CAN. On October 1 the registration fee will increase to $300 CAN.

Draft Program
The rationale for the program is to allow most people to give one oral presentation during the conference. In order to accommodate all oral presenters we decided not to have specific presentations of the technical subgroups, but to have oral or poster presentations on the various software packages where appropriate. We do anticipate that the technical subgroups will meet informally during the meeting and provide a status for the conference report on the various packages (e.g. AAPP, ICI, IAPP etc). We have also been unable to find time for the entertaining poster introduction session we have had in the past as again we have a large number of poster abstracts submitted. We plan to have 2 poster sessions to enable those presenting in one to visit posters in the other. We are pleased to see more talks from the climate monitoring community as this conference will mark 25 years of (A)TOVS data.

The draft program is available on-line from our ITWG web site at: http://cimss.ssec.wisc.edu/itwg/itsc/itsc13/draft_agenda.html. Note, we do expect some minor changes to the program between now and the conference. Finally the conference will start at 09:00 on 29 October and conclude after lunch at13:00 on 4 November 2003.

During the conference, in order to keep the presentations running smoothly, we would like presenters to load their Powerpoint presentations onto a conference computer prior to their session (before the start of the day, during breaks, lunch, etc.). We strongly encourage you to bring your presentations on CD or USB storage device/flash memory.

Transportation to Le Chantecler
Bus transportation to the conference site will be provided on Tuesday afternoon and evening (October 28 – one bus around 16:00 and another around 19:00 local time); we recommend making air travel arrangements to arrive at this time. There will also be buses to return to Dorval Airport departing at 13:30 on 4 November. Please indicate on the registration form or to the conference local organizers if you want to use the bus.

There are also car rental options (http://www.aeroportdemontreal.com/) or you may take an airport limousine or a taxi to Ste Adele. The airport limo can take you straight to Le Chantecler for a fixed price, all included, of $125 CAN (79 euros, $89 US), and the limo service takes credit cards. This is a reasonable price for 2-3 people, and more comfortable than a taxi. When exiting the airport, the limo line is the first line you will see; the ordinary taxi line is just ahead of the limo line. An ordinary taxi will cost around $100 CAN; be sure to get a fixed price from the driver first.

Registration
You will be able to register on site for the conference on Tuesday, October 28 from 16:00 to 20:00 or after the arrival of the second bus (with a break between 17:30 and 18:30). Registration will continue on Wednesday, October 29 from 8:00 to 15:00. At registration we will provide you with a welcome package with map and information about the area.

Poster Formats
There will be space for posters that are either 1.2 ´ 1.2 meters or 1.2 x 2.4 meters. There will be 2 poster sessions as indicated in the program but all posters can be kept up throughout the conference; posters will be adhered to boards using pins. Please bear in mind that if you have a Powerpoint or .pdf file of your poster then we would like to include it on the ITWG web site. You can provide this file to us by anonymous ftp to ftp.ssec.wisc.edu/pub/incoming and be sure to send an email to leanne.avila@ssec.wisc.edu with the name of your file so that your file can be downloaded. You can also give us the file at the conference. We plan to include posters on the ITWG web site after the conference. We will convert your Powerpoint poster to a .pdf and post only .pdf files on the web site.

Paper Formats
We provide below (and as a Word doc) the format for the conference papers to submit which will appear in the conference proceedings. Please ftp the complete file via anonymous ftp to: ftp.ssec.wisc.edu/pub/incoming (and be sure to send an email to leanne.avila@ssec.wisc.edu with the file name so that your file can be downloaded) so that we can include it in the proceedings, or provide it on a CD or USB storage device/flash memory to us during the conference. We will announce a deadline during the conference of when the papers must be submitted by. We can accept MS Word or .pdf files, zipped if necessary. We intend to provide an on-line version of the proceedings as soon as possible after the conference so we would appreciate a quick submission of all papers. We will convert MS Word documents to .pdf and post only .pdf files on the web site.

Concluding Remarks
We have been encouraged by the large response for this meeting and look forward to seeing you all in Le Chantecler on 29 October for what we are sure will be a productive meeting.

Yours sincerely,
Tom Achtor and Roger Saunders

ITWG Co-Chairs

Tom Achtor
Roger Saunders
University of Wisconsin Met Office
Space Science and Engineering Center NWP/SA
1225 W. Dayton Street Fitzroy Rd
Madison, WI 53706 Exeter EX1 3PB
USA UK
Phone: +001 608-263-4206 Phone: +44 (0) 1392-886295
Email: tom.achtor@ssec.wisc.edu Email: roger.saunders@metoffice.com


Instructions on format of ITSC-13 papers (also available in Word format)

  • Paper page size: A4 (297 mm x 210 mm).
  • Margins: all (L, R, top, bottom) 2.5 cm or greater
  • Type face for text: preferably Times New Roman or similar. For headings, please use Arial or Helvetica—see below.
  • Body text font size: 11 point preferred.
  • Number of pages: four to eight pages, including all text, figures and tables.
  • Text line spacing: about 1.2 preferred.
  • Page numbering? No! (In the event that you send us hard copy, please don’t number any pages on the front; rather, write in light blue pencil on the reverse side: e.g. Larkin & Wilson, page 1 of 4, Larkin & Wilson, page 2 of 4, and so on.)
  • Numbering of sections? No—please use section headings instead.
  • Title of paper:
    Title Should Be Bold, Centred, Upper and
    Lower Case, 14 Point Helvetica or Arial

     
  • Author(s):
    Author(s), 12 point, bold, upper and lower case centred Helvetica or Arial

     
  • Author affiliation(s):

    Affiliation(s) in Helvetica or Arial italics, upper and lower case, no bold, centred,
    12 point (use full name of organisation,
    city, state/province and country)

  • Section headings (Abstract, Introduction, Results, References, etc.):
    Section headings are bold, upper and lower case, 12 point, flush left Helvetica or Arial
     
  • Figures: embed these at the most appropriate location within the body of the text if at all possible. Captions, in 11 point Helvetica or Arial type, should be placed underneath the figure and read Fig. n: <descriptive figure caption>.
  • Tables: Embed any tables at the most appropriate location within the body of the text, similar to figures. Use 9 point for the body of the table and 11 point (Helvetica or Arial) for the Table title; this should be set above the Table and read: Table m: <descriptive table caption>.
  • Citation style: when citing other work within the body of the paper, use, e.g. (Smith and Jones 1996) or Wilson (1985). If there are three or more authors of a paper, use, e.g. Johnson et al. (1977) or (Johnson et al. 1977) as appropriate.
  • Reference list: Arrange as follows, using hanging indents by about 1.27 cm:
    References
    Abramson, D.L., Jones, M.D. and O’Flaherty, F.X. 1995. Observations and meso-modelling
    of condensation nuclei distribution. Aust. Meteor. Mag., 56, 123-144.

    Gary, M.N. and Smith, S.N. 1977. Ozone and hydroxyl radical inter-comparison measurements.
    J. Phys. Res., 123, 1124-45.