Education and Training
Email the Co-Chairs
Third Circular (also available
as a Word document)
The 13th meeting of the International TOVS Working Group is now less than
2 months away and a draft program for the meeting has been prepared. We have
had a record response to our call for abstracts, which is a good start considering
the late changes in venue and dates for the conference. The purpose of this
third circular is to inform you of the draft program, give you some more information
on poster and paper formats and update you on travel details to the conference
resort facility. Also, if you have not yet registered please do so by emailing
or faxing the registration form at http://cimss.ssec.wisc.edu/itwg/itsc/itsc13/register3.doc to Maryse Ferland (firstname.lastname@example.org) at the Met Service Canada. The
registration fee is currently $250 CAN. On October 1 the registration fee will
increase to $300 CAN.
The rationale for the program is to allow most people to give one oral presentation
during the conference. In order to accommodate all oral presenters we decided
not to have specific presentations of the technical subgroups, but to have
oral or poster presentations on the various software packages where appropriate.
We do anticipate that the technical subgroups will meet informally during the
meeting and provide a status for the conference report on the various packages
(e.g. AAPP, ICI, IAPP etc). We have also been unable to find time for the entertaining
poster introduction session we have had in the past as again we have a large
number of poster abstracts submitted. We plan to have 2 poster sessions to
enable those presenting in one to visit posters in the other. We are pleased
to see more talks from the climate monitoring community as this conference
will mark 25 years of (A)TOVS data.
The draft program is available on-line from our ITWG web site at: http://cimss.ssec.wisc.edu/itwg/itsc/itsc13/draft_agenda.html.
Note, we do expect some minor changes to the program between now and the conference.
Finally the conference will start at 09:00 on 29 October and conclude after
lunch at13:00 on 4 November 2003.
During the conference, in order to keep the presentations running smoothly,
we would like presenters to load their Powerpoint presentations onto a conference
computer prior to their session (before the start of the day, during breaks,
lunch, etc.). We strongly encourage you to bring your presentations on CD or
USB storage device/flash memory.
Transportation to Le Chantecler
Bus transportation to the conference site will be provided on Tuesday afternoon
and evening (October 28 – one bus around 16:00 and another around 19:00
local time); we recommend making air travel arrangements to arrive at this
time. There will also be buses to return to Dorval Airport departing at 13:30
on 4 November. Please indicate on the registration form or to the conference
local organizers if you want to use the bus.
There are also car rental options (http://www.aeroportdemontreal.com/) or
you may take an airport limousine or a taxi to Ste Adele. The airport limo
can take you straight to Le Chantecler for a fixed price, all included, of
$125 CAN (79 euros, $89 US), and the limo service takes credit cards. This
is a reasonable price for 2-3 people, and more comfortable than a taxi. When
exiting the airport, the limo line is the first line you will see; the ordinary
taxi line is just ahead of the limo line. An ordinary taxi will cost around
$100 CAN; be sure to get a fixed price from the driver first.
You will be able to register on site for the conference on Tuesday, October
28 from 16:00 to 20:00 or after the arrival of the second bus (with a break
between 17:30 and 18:30). Registration will continue on Wednesday, October
29 from 8:00 to 15:00. At registration we will provide you with a welcome
package with map and information about the area.
There will be space for posters that are either 1.2 ´ 1.2 meters or 1.2
x 2.4 meters. There will be 2 poster sessions as indicated in the program but
all posters can be kept up throughout the conference; posters will be adhered
to boards using pins. Please bear in mind that if you have a Powerpoint or
.pdf file of your poster then we would like to include it on the ITWG web site.
You can provide this file to us by anonymous ftp to ftp.ssec.wisc.edu/pub/incoming
and be sure to send an email to email@example.com with the name of
your file so that your file can be downloaded. You can also give us the file
at the conference. We plan to include posters on the ITWG web site after the
conference. We will convert your Powerpoint poster to a .pdf and post only
.pdf files on the web site.
We provide below (and as a Word doc) the format for the conference papers to
submit which will appear in the conference proceedings. Please ftp the complete
ftp to: ftp.ssec.wisc.edu/pub/incoming (and be sure to send an email to firstname.lastname@example.org with
the file name so that your file can be downloaded) so that we can include it
in the proceedings, or provide it on a CD or USB storage device/flash memory
to us during the conference. We will announce a deadline during the conference
of when the papers must be submitted by. We can accept MS Word or .pdf files,
zipped if necessary. We intend to provide an on-line version of the proceedings
as soon as possible after the conference so we would appreciate a quick submission
of all papers. We will convert MS Word documents to .pdf and post only .pdf
files on the web site.
We have been encouraged by the large response for this meeting and look forward
to seeing you all in Le Chantecler on 29 October for what we are sure will
be a productive meeting.
Tom Achtor and Roger Saunders
|University of Wisconsin
|Space Science and Engineering Center
|1225 W. Dayton Street
|Madison, WI 53706
||Exeter EX1 3PB
|Phone: +001 608-263-4206
||Phone: +44 (0) 1392-886295
Instructions on format of ITSC-13 papers (also available in Word
- Paper page size: A4 (297 mm x 210 mm).
- Margins: all (L, R, top, bottom) 2.5 cm or greater
- Type face for text: preferably Times New Roman or similar. For headings,
please use Arial or Helvetica—see below.
- Body text font size: 11 point preferred.
- Number of pages: four to eight pages, including all text, figures and tables.
- Text line spacing: about 1.2 preferred.
- Page numbering? No! (In the event that you send us hard copy, please don’t
number any pages on the front; rather, write in light blue pencil on the reverse
side: e.g. Larkin & Wilson, page 1 of 4, Larkin & Wilson, page 2 of
4, and so on.)
- Numbering of sections? No—please use section headings instead.
- Title of paper:
Title Should Be Bold, Centred, Upper and
Lower Case, 14 Point Helvetica or Arial
- Author affiliation(s):
Affiliation(s) in Helvetica or Arial italics, upper and lower case, no bold,
12 point (use full name of organisation,
city, state/province and country)
- Section headings (Abstract, Introduction, Results, References, etc.):
Section headings are bold, upper and lower case, 12 point, flush left Helvetica
- Figures: embed these at the most appropriate location within the body of
the text if at all possible. Captions, in 11 point Helvetica or Arial type,
should be placed underneath the figure and read Fig. n: <descriptive figure
- Tables: Embed any tables at the most appropriate location within the body
of the text, similar to figures. Use 9 point for the body of the table and
11 point (Helvetica or Arial) for the Table title; this should be set above the Table and read: Table m: <descriptive table caption>.
- Citation style: when citing other work within the body of the paper, use,
e.g. (Smith and Jones 1996) or Wilson (1985). If there are three or more authors
of a paper, use, e.g. Johnson et al. (1977) or (Johnson et al. 1977) as appropriate.
- Reference list: Arrange as follows, using hanging indents by about 1.27 cm:
Abramson, D.L., Jones, M.D. and O’Flaherty, F.X. 1995. Observations and
of condensation nuclei distribution. Aust. Meteor.
Gary, M.N. and Smith, S.N. 1977. Ozone and hydroxyl radical inter-comparison
J. Phys. Res., 123, 1124-45.